Seeing is believing! When you book a tour with us, you’ll get a firsthand look of the venue, meet our experienced team, and explore how we can make your event vision come to life. Plus, you'll have the opportunity to ask questions, and discuss your specific needs

Walk through our event space
Speak with our sales reps about custom options
Get a sense of the atmosphere, ambiance, and flexibility of the venue
Learn about our available amenities and packages

Choose Date & Time

Ready to book during the tour? To secure your event date a booking amount of $1000 is required

Don’t just take our word for it! Hear from past clients about their experience with Villa Luxe

Thank you for considering Villa Luxe for your upcoming event! We’re excited about the possibility of hosting your special day.

Our team is here to help! If you have any questions before your tour, feel free to reach out.

Our customer service team is available Monday-Friday, 1PM - 6PM (CT) and Friday- Saturday 12PM - 4PM (CT) excluding holidays.

Send us an email at villaluxeevent@gmail.com or DM us on Instagram @villaluxeeventhall or give us a call or text at
(214) 815-9703.

For partnership inquiries, send us an email at villaluxeevent@gmail.com

We will respond to your inquiry within 2-3 business days.

Event packages simplify the planning process, providing everything you need to bring your vision to life with ease and confidence.

The venue sets the stage for your celebration — it’s where memories are made, where love is shared, and where the magic of your day comes to life. Choosing the right venue is more than just finding a space; it's about creating the perfect atmosphere to reflect your vision and make your special day unforgettable

(01) Simplified planning: Event packages bundle all essential services into one, saving you time and energy by eliminating the need to coordinate multiple vendors. From catering to decorations, everything is handled for you, leaving you free to focus on other important details.

(02) Coordinated experience: With an event package, you’re working with a team experienced in planning weddings or quinceañeras. They handle the logistics, ensuring all elements come together seamlessly on the big day, leaving you to simply enjoy the celebration.

(03) Tailored to your vision: Every package is designed to bring your dream event to life, with flexibility to customize elements that reflect your unique style and preferences.

Why Booking 12-18 Months Ahead is Beneficial:

Access to the Best Venues: Popular venues, especially those in desirable locations, often get booked up far in advance. Early booking secures your preferred venue.
More Time for Planning: The extra time allows for thorough planning, including vendor coordination, guest accommodations, and perfecting event details.
Lower Stress: With 18 months of lead time, you have a much longer window to adjust to any unforeseen circumstances, pay for the event, and to plan.

are typically booked 12–18 months in advance, meaning that booking earlier gives you the best chance of getting your preferred location, especially during high-demand periods.

book their quinceañera venue 9–12 months ahead of the event. However, in more COMPETETIVE markets, it's a good idea to start looking as early as 12–18+ months in advance to ensure availability.

book their wedding venue 9–12 months in advance. For peak wedding season (spring and fall), it’s even more crucial to secure your venue early, often 12+ months out, especially for popular dates or locations.

Simplify

celebrate

enjoy

4

Book Your Tour

Start your journey by scheduling a tour of Villa Luxe. Experience the elegance of our space and envision how it can become the perfect setting for your event.

Select Your Date & Package

Choose the ideal date and select an event package that fits your needs.

Customize your experience

Collaborate with our event specialists to finalize the decisions on decor, food, and cake.

Celebrate with Confidence

On the big day, relax and enjoy yourself knowing that our experienced team has everything under control. Villa Luxe will make sure your celebration is seamless, unforgettable, and filled with joy.

Event Planning 101: Your Guide to a Perfect Celebration

1. Define Your Event Goals

Before you dive into the logistics, ask yourself:

What kind of atmosphere or experience do you want to create? (elegant, casual, formal, etc.)
How many guests are you expecting?
Do you want an event venue that provides event packages?
Do you want a venue with an open bar policy or do you want the venue to provide the drinks?
For weddings: Are you having the wedding and reception at the same location?
For Quinces: Are you having the blessing and the reception at the same location?

This will help guide every decision you make from here on out.

Print (Event Planning 101)

3. Find the Perfect Venue

The venue sets the tone for your event, so choosing the

right one is essential. Here's what to consider:

Capacity: make sure the venue can comfortable
accommodate your guest list.
Location: Is is accessible? Will guests need accommodations nearby?
Amenities: Does the venue offer event packages that include catering, DJ, decor options? Does the venue offer get-ready rooms? Does the venue offer area for a ceremony space?
Date availability: Popular venues can book up quickly, so secure your spot early.
Payment plan: How is the payment schedule?

5. Send Invitations and Keep track of RSVPs

Save-the-Dates & Invitations: Send them out well in advance, especially for larger events or weddings. Digital invites are becoming more common, but traditional paper invites are still a classic.
RSVP Management: Consider using online platforms like Eventbrite or a wedding-specific site to manage RSVPs. Tracking guest responses helps with planning catering and seating.
***TIP: For weddings send invitations 8-12 weeks before the wedding. and Save the Dates 6-9 months in advance.
***TIP For Quinces: send invitations 6-8 weeks before the event

7. Plan the Schedule and Timeline

Create a detailed timeline to keep everything on track:

Event Start and End Times: Ensure your vendors know the schedule.
Arrival & Setup Times: Coordinate with your team to allow enough time for setup.
Key Moments: Plan the timing for speeches, performances, toasts, cake cutting, etc.
Rehearsal: For weddings and quinceaneras, do a rehearsal to ensure everything runs smoothly.

Pro Tips for Stress-Free Planning:

Stay Organized: Keep all contracts, receipts, and important documents in one place (digitally or in a folder).
Don’t Over-Complicate Things: Keep your vision clear and don’t get bogged down in small details.
Delegate: Don’t be afraid to ask for help, whether from friends, family, or professionals.
Stay Calm: It’s easy to get overwhelmed, but remember—it’s about creating lasting memories, not perfection!
Consider a Package Deal: Some venues offer event packages (bundling services like catering, décor, and entertainment). By bundling these services, you save time on finding, negotiating with, and coordinating multiple vendors.

2. Set a Budget

Your Budget will determine the venue, catering, decor, and other elements. Here's how to break it down:

Venue: Typically the largest expense
Catering: Food and drinks can take up a significant portion
Entertainment: Live bands, DJs, speakers and lighting, robots or cabezones (for quinces)
Decor and rentals: Lighting, flowers. tables, chairs, linens, head table decor
Additional costs: Photo and video, invitations, insurance, dress, transportation, late-night snacks, candy table or fruit table, photo booth, hair and makeup, tuxes, etc.
Staff: waiters, bartenders, security, clean-up, etc.

**Average cost of an event in the U.S: Around $34,000 (as of 2023) The cost can increase significantly for high-end venues or larger guest lists and the type of decor you would like for your event.

**TIP: A good way to organize the logistics of an event is booking a venue that offers event packages where the larger items like food, cake, DJ, decor, and staffing are included.

4. Hire Vendors & Suppliers

Once you've secured your venue, it's time to book vendors. Here are some key ones to consider:

Catering: Whether it’s a sit-down dinner or buffet, choose a caterer that aligns with your event style.
Photography/Videography: Capture the memories! Be sure to find a photographer whose style you love.
Entertainment: Whether it’s a DJ, live band, mariachi, saxophone player, etc., choose entertainment that suits the mood and type of event.
Florists & Decorators: They’ll help transform the venue into a magical space.
Event Coordinator (Optional): If your event is large or complex, consider hiring a professional planner to manage the day-of details.
Other vendors: Hair and Make-up, Transportation (limo or party bus), candy-table or fruit table, photo booth or 360 photo booth, robots or cabezones for the hora loca (for quinces), marquee letters, bouquets and boutonnieres, etc.

**TIP: By booking a venue that offers food, cake, entertainment, staff, and decorations it helps minimize the stress of juggling so many vendors and contracts

6. Finalize the details

As your event date nears, confirm all your arrangements:

Confirm with Vendors: Double-check that everything is lined up (catering, entertainment, décor, etc.).
Create a Final Guest List: Update your guest list with any changes or last-minute additions.
Create an Emergency Kit: Pack essentials like safety pins, band-aids, extra makeup, or anything that might come in handy.
Pay off vendors: some vendors can be paid the day of the event, but for other larger vendors like the venue, entertainment, cake, etc. payment is due before hand. Check with your vendors when payment is due.

8. Enjoy the Event!

The big day has arrived, and it’s time to celebrate. Whether you're the planner or a guest, take a moment to soak it all in. If you’ve done the work ahead of time, everything should fall into place seamlessly.